Association Documents

 

Click on the links below to access various Association documents.  If  prompted to do so, choose "Read Only" or "Cancel."

Memorandum of Decision - March 2024

("Robert L. Doane, Jr., Wetlands Enforcement Officer, Essex, CT vs.Terry Lynn McDonald & Dustin L. Aliano")

SWHOA Covenants Working Group Letter to Members

(First) Developer's Declarations of Restrictions & Easements

(Second) Developer's Declarations of Restrictions & Easements

Southwinds Development Maps

December 2023 Annual Meeting Minutes

2024 Proposed Budget

December 2023 SWHOA Annual Meeting Agenda

2023 President's Annual Report

2022 President's Annual Report

2022 Financial Report and 2023 Final Budget

2022 December 8, 2022 Annual Meeting Minutes

2023 Proposed Budget as of December 8, 2022

2022 President's Annual Report

December 8, 2022 SWHOA Annual Meeting Agenda

October 20, 2022 Board of Directors Meeting Minutes

October 11, 2022 Essex IWWC Meeting Minutes

Summary of March 26, 2022 Board Meeting with Empire Property Management Company

Amended and Updated Association Bylaws (effective date December 2021)

December 2021 Annual HOA Meeting Minutes

December 2021 Annual HOA Meeting Agenda

December 2021 Annual HOA Meeting President's Report

December 2021 Annual HOA Meeting Proposed Bylaws Amendments

December 2021 Annual HOA Meeting Proxy Document

December 2021 Board President's Nominations

2022 Final Budget

November 16, 2021 Special HOA Meeting

October 29, 2021 Board Meeting Minutes

September 27, 2021 Board Meeting Minutes

July 22, 2021 Special Association Meeting Minutes

July 22, 2021 Special Association Meeting Proxy

July 3, 2021 Board (Teleconference) Meeting Summary

June 2021 Board Meeting Minutes

April 2021 Board Meeting Minutes

Signed and Recorded Second Declaration

December 2020 Annnual Meeting Final/Approved Minutes

2021 Final Budget

Virtual Annual Meeting 2020 - Zoom Tips & Etiquette

2021 Proposed Budget (for December 2020 Annual Meeting)

December 2020 Annual Meeting Invitation

December 2020 Annual Meeting Agenda

Board 2020 Priorities Status Update (Dec 2020)

December 2020 Prohibition on Motorized Vehicles in Open Space

November 2020 Board Memo Regarding Secretary Position

2020 Annual Meeting Proxy

Southwinds Homeowners (not necessarily residents) July 2020

Southwinds Approved 2020 Budget

Southwinds Annual Meeting Minutes December 2019

Southwinds Space Committee Charter December 2019

Southwinds Landscape Committee Charter December 2019

Southwinds Pond Committee Charter December 2019

Southwinds Board Priorities 2020

Southwinds DEEP Memorandum September 2019

2019 Property Additions Board Resolution

December 2018 Annual Association Meeting Minutes

Bylaws (Revised January 2019)

Dredging Report Outline

2019 Proposed Budget

December 2018 Annual Meeting Ballot

December 2018 Annual Meeting Proxy

December 2018 Annual Meeting Agenda

December 2017 Annnual Meeting Minutes

December 2017 Annual Meeting Agenda, Proxy, Proposed Bylaw Amendments

2017 Birch Mill Pond Dam and Spillway Inspection Report

June 2017 Special Board Meeting Minutes

June 2017 Open Board of Directors Meeting Agenda

2016 Annual Meeting Minutes

2016 Annual Meeting Agenda

2017 Draft Association Budget

2015 Annual Meeting Minutes

2015 Annual Meeting Agenda

2015 Annual Budget (Final)

2014 Anual Meeting Minutes

2014 Annual Meeting Agenda

Historical Expenditures Graph for 2014 Annual Meeting

2015 Proposed Budget

2014 Annual Meeting Announcement

2014 Annual Meeting Proxy

2013 Annual Meeting Minutes

2013 Annual Meeting PowerPoint Presentation

2013 Commercial Loan Letter (Essex Savings Bank)

2014 Budget 

2012 Annual Meeting Minutes

2012 Annual Financial Report and 2013 Budget

2012 Annual Meeting Documents (agenda, proxy)

2011 Annual Meeting Minutes (December 2011)

January 2012 Ballot

2011 Annual Meeting Agenda, Budget, & Proxy

Board Members (Updated November 2011)

Letter from Board to Members November 26, 2010

2011 Proposed Budget

Block Party 2010 Flyer

Southwinds Newsletter May 2010

2009 Dam Boundary Agreement

Spillway Report December 2009

2009 Annual Meeting Minutes

2008 Annual Meeting Minutes

2009 Proposed Budget

Bylaws Amended December 2008

2008 Annual Meeting Proxy

2008 Annual Meeting Announcement

2008 Dam Report

2008 Block Party Photos

2007 Annual Meeting Minutes

2007 Annual Meeting Proxy

2007 Annual Meeting Agenda Additions

2007 Annual Meeting Agenda

2007 Approved Budget

2006 Annual Meeting Minutes

Pond Dredging Committee Report (December 2006)

DEP Report on 1998 Dam Inspection

2006 Annual Meeting Announcement

2006 Annual Meeting Agenda

2006 Annual Meeting Proxy

2007 Budget Proposal

Venuti Letter (Work Proposal) August 2006

Hartford Courant Article on Dams

2006 Final Budget

2005 Annual Meeting Minutes

Association Bylaws (Updated December 2005)

2005 Annual Meeting Agenda

2006 Proposed Budget

August 2005 Board of Directors Update

2004 Annual Meeting Minutes (MS Excel)

2005 Budget (Final)

2005 Liability Insurance Quote

Street Light Proposal for 2004 Annual Meeting

Streetlight Brochure from CL&P

2004 Annual Meeting Agenda, Budget, & Voting Proxy   

Board of Directors Update April, 2004

2003 Annual Meeting Minutes

2003 Annual Meeting Agenda

2003 Budget vs. Actual Expenses

2004 Budget

2003 Annual Meeting Announcement

2002 Annual Meeting Minutes

Bylaw Amendment regarding Board Member Indemnification

Minutes of Special Association Meeting - 6/11/2003

Proxy Document in lieu of attendance at Association meeting

2003 Association Budget

2002 Association Profit & Loss

Sonar Herbicide Documentation

Certificate of Incorporation

1979 Deed Restrictions

1997 Deed Restrictions

Dam Quit Claim

Pond Easement

Open Space Deeds


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